Job Posting: Office Services Coordinator

Reporting to the Executive Assistant, Finance and Administration, the Office Services Coordinator is a unique and dynamic position that offers many challenging opportunities to actively support office administration and a variety of shared, corporate services. The Office Services Coordinator is responsible for all day-to-day activities of the front-office, in addition to liaising with internal and external clients to facilitate various office, facility and shared corporate services.

Responsibilities

  • Provide the highest level of service and support to the Burlington Head Office, as well as to clients and guests
  • Greet, direct and assist visitors
  • Handle all incoming calls in a timely, professional and courteous manner
  • Send, receive and distribute daily couriers
  • Ensure that the reception area, meeting rooms, copier stations and common areas are kept tidy, presentable and stocked with required supplies
  • Facilitate meeting requirements: maintain conference room bookings, assist users with video conferencing, and coordinate meal requirements
  • Provide technical and administrative support of corporate telephone system, including the coordination of new personnel set-up and maintenance of directories
  • Coordinate procurement of office supplies and equipment
  • Voucher invoices for office services, equipment and supplies
  • Support all office services and facilities as required; liaise with property management group and contracted vendors, and maintain service agreements
  • Coordinate office services support for employee onboarding
  • Assist with administration of corporate cellphone program; provide end-user support as required, as well as monthly cost reporting and usage analysis
  • Coordinate and track corporate donations and subscriptions
  • Liaise with Marketing to coordinate business card and stationary requirements
  • Support office security initiatives to maintain key holder and access codes
  • Provide administrative support for the Finance & Administration Department, as required
  • Support special projects for shared corporate services, as required

Qualifications

  • Post-Secondary Education; Certification in an Office Administration Program is an asset
  • Proven success in an administrative support role, ideally in a mid-sized company
  • Customer-service oriented individual with a professional telephone manner
  • Strong organizational skills with an ability to multi-task and prioritize
  • Self-starter with the ability to work independently as well as with others in a team environment
  • Resourceful individual with strong analytical and problem-solving skills
  • Tech-savvy individual; experience with audio visual systems and telecommunications is an asset
  • High proficiency in Microsoft Office, specifically Outlook, Excel and Word
  • Excellent verbal and written communication skills; French is an asset

Category: Administration
Location: Burlington, Ontario
Closing Date: 01/31/18

KPM Industries Ltd. is an Equal Opportunity Employer that welcomes resumes from all interested candidates. Accommodation is available under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

We thank all interested candidates, however only those selected for an interview will be contacted.

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